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You share an app with a group or organization the same way you share with a person: click Share, type the destination, pick a role, and click Invite. Every member of the group or organization gets the role you pick.

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When to share with a group or org

Common cases: You want every teacher in your organization to use an app. Share with the organization as a User. A department or grade-level team should use an app. Share with its group as a User. A team of co-builders helps refine the app. Share with their group as an Editor. You belong to several organizations, such as a district and its schools, and want each to have the app. Share with each organization separately. For sharing with one specific person, see Sharing with individuals.

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How to share with a group

1

Open the app or collection

Both apps and Collections share the same way.
2

Click Share

In the app builder, click Share in the top right. On a Collection’s page, click Share.
3

Type the group name

Start typing. Matching groups from your organizations appear as suggestions.
4

Pick a role

In the role menu next to the search field, pick User to let group members use the app, or Editor for collaborators on the build. User appears only once the app is published, and Owner only if you can manage owners.
5

Click Invite

Click Invite. Every member of the group gets the role you set. Playlab doesn’t notify them, so let them know.

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How to share with an organization

The flow is the same. In the search field, type the organization’s name. Only organizations you belong to appear.
The Share Algebra Tutor dialog with a search field, an Editor role menu, and an Invite button, a Users section listing the 8th Grade Science Team group as Viewer, and a Collaborators section listing Maya Chen as Owner.

Sharing with a group or organization is the same flow as sharing with a person: search for it, pick a role, then click Invite. Here the group '8th Grade Science Team' is listed under Users as a User.

To share with several organizations, add each one separately.

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Cross-org sharing

You can share an app with any organization you belong to, including one other than the app’s own. You can’t share with an organization you aren’t a member of. A few things to know about cross-org sharing: The original org owns the app. Updates flow from the source. Once changes are published, recipient orgs get the latest version. Sessions stay with each org. Each organization’s Owners see sessions by their own members. See Activity segmentation. Roles apply to every member. Every member of the recipient org gets the role you pick. To let only some people edit, share with the org as a User and with those people or their group as Editors. Recipients can add it to their spaces. Once you share an app with an org, that org’s space Owners and Managers can add it to their spaces using the Add apps flow. For partner-style deployment with curated bundles of apps, Collections are usually a better fit.

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Activity segmentation

When the same app is in use across several orgs, who sees which sessions depends on where you look. On the app’s Sessions tab, its Owners and Editors see sessions by people who share an organization with them, plus logged-out sessions. Sessions by people from other organizations aren’t shown. On an organization’s Sessions page, its Owners see their own members’ sessions, including on apps shared into the org from elsewhere. In Insights, people who don’t share an organization with you are listed as Member of another organization. For more, see Reviewing session activity.

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Key points

  • The same Share dialog works for groups and entire organizations
  • You can only share with organizations you belong to
  • Each org’s Owners see their own members’ sessions
  • For curated bundles of multiple apps, use Collections instead

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FAQ

Not in one step. Add each org separately: select it, pick a role, and click Invite, then repeat. You can only pick organizations you belong to.
Not unless they have Owner or Editor access. Only the app’s Owners and Editors can open Share and see who it’s shared with.
Every member of a group or org gets the role you pick for it, so sharing an org as Editor lets all its members edit the app. Org Owners also get Owner access to every app built in their organization.
Users can’t open Share, but anyone who can use the app can add it to a space they manage or a collection they can edit, which gives those members access too. If you shared with the org as Editor, its members can also share the app with people in their own organizations.
Members of that org lose access right away, unless they reach the app another way, such as a direct share, a group, or a space or collection it was added to. Their past sessions stay in their own History.
No. Playlab doesn’t break a shared app’s usage down by organization. You can review individual sessions in the app’s Sessions tab.
Last updated: 09-28-2026 Contact us at [email protected]